2019 Optimal Aging Conference | Sponsorships & Exhibiting

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Sponsoring & Exhibiting Opportunities

Why You Should be a Sponsor or Exhibitor:

The Optimal Aging Conference is a cutting-edge conference for individuals dedicated to advancing an alternative paradigm for the aging field. This conference is interdisciplinary, attracting experts and professionals across a wide variety of fields. This is an excellent opportunity to demonstrate to how you are instrumental to the optimal aging movement. 

Past Optimal Aging Conferences have drawn between 250 and 400 attendees from four countries and 19 states in the US.

The majority of our attendees are from Kentucky and Indiana. Our attendees represent many organizations in the aging field, including healthcare service providers, insurance and finance organizations, AARP, social service providers, technology and innovation start-ups, legal service providers, universities, veteran services, and many more. 

2017 Optimal Aging Conference Attendees:

  • 14% were upper administration in their organizations (CEOs, Directors, etc.)
  • 8% were over the age 65
  • 11% were in the medical professions (MDs, nurses, etc.)
  • 10% were in academia (professors/researchers, students, etc.)
  • 20% were members of the Kentucky Association for Gerontology

Sponsor & Exhibitor Information

Sponsor & Exhibitor
Application
Sponsor Deck &
Exhibitor Pricing
Conference Registration Instructions Sponsor &
Exhibitor Dates

Exhibitor & Sponsor Application

To become a sponsor or exhibitor at a 2019 Optimal Aging Conference, please complete the application:

Sponsor & Exhibitor Application

Before submitting the above application,
please click here to review instructions for sponsors & exhibitors

Payment Instructions: The form currently only accepts credit card payments. If you or your organization need to pay with check, please contact Sarah Morgan at (502) 550-7876 or at [email protected]


Sponsorship Deck & Exhibitor Pricing

This year, we are creating a variety of sponsorships featuring compelling combinations of special event and conference-wide exposure opportunities. New sponsor and exhibitor benefits this year include unconflicted exhibit hall time and a roof-top Sponsor & Exhibitor reception. For exhibitors, we have non-profit and for-profit exhibit booth rates. 

Sponsoring

We have four types of sponsorship opportunities that include special event and conference-wide exposure opportunities designed to provide your organization brand exposure and personal engagement with conference attendees. All sponsors receive a complimentary exhibitor booth. 

Click here to view the sponsorship deck for the 2019 Optimal Aging Conference.

New this year! We are going green this year by using a conference app instead of a printed program. As such, program adds for sponsors are no longer available. All sponsors will automatically be listed on the sponsor section of the app. Conference attendees are able to click on the sponsors listed in the app to view your company name, logo, description, website and contact information. We will also list your exhibit booth number so people know where to find you to learn more about your company. Sponsors are able include a full page flyer in the conference bag and are able to send one text notification to attendees during the conference.* Printed flyers are due by June 1st. 

*Please note: conference attendee information cannot be shared with sponsors but your company will be able to submit a custom message to be send out as a push notification to all attendees via the Conference App.

Exhibiting

Non-Sponsor Exhibitor Booth Rates:

      • For-Profit: $750
      • Non-Profit: 350

Exhibits include: 8ft table with skirt and tablecloth, 2 chairs, free wifi, and 5 exhibit hall passes. 

Special Event! Sponsor & Exhibitor Rooftop Reception

All exhibitors and sponsors are welcome to attend our Sponsor & Exhibitor Rooftop Reception on Sunday evening. This event is designed to recognize the conference's sponsors and exhibitors and provide a festive networking environment to attendees to learn more about the supporters of the conference. An optional networking activity is available for attendees to increase the exposure of sponsors/exhibitors. 

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Redeeming Complimentary Conference Registrations & Exhibitor-Only Registrations 

    • Sponsors Only: Complementary Conference Registrations
      Sponsors receive two all-access, transferable Conference registrations. You will receive your discount code for redeeming these passes after submitting the Exhibitor & Sponsor Application. These passes allow two representatives from your company to attend the full conference, including general sessions, breakout & poster presentations, and networking opportunities. To redeem these registrations, please complete the Conference Registration form.

    • Sponsors & Exhibitors: Exhibitor-Only Registrations
      All Sponsors & Exhibitors receive two complimentary exhibitor-only registrations. These registrations allow company representatives access to the exhibit hall as well as the Sponsor & Exhibitor Rooftop Reception on Sunday evening. We ask that these individuals representing your organization complete our registration form so that we can have their information as attendees (including optional Monday lunch purchase, emergency contact, etc).

Exhibitor & Sponsorship Dates:

Monday, April 15, 2019 Early-Bird Conference Registration Opens
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Wednesday, May 15, 2019

Last Day of Early-Bird Conference Registration

Sponsor/Exhibitor Registration Deadline
Deadline for Program Book Material: Logo, Organization Description
Deadline for Advertisement Material 

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Friday, May 31, 2019 Conference Registration Closes
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Sunday, June 9, 2019

Booth Set-Up 
9:00 am - 4:00 pm 

Sponsor & Exhibitor Reception
6:00 pm - 8:00 pm 

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Monday, June 10, 2019

Exhibit Hall Hours
7:00 am - 3:45 pm

Booth Break Down
3:45 pm - 5:30 pm 

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